Applicant guide

Application process

External applicants

If you are currently not employed with NSW Health, please apply for positions through the external JMO career portal.

Internal applicants

If you are a current NSW Health employee with an existing Stafflink number, please apply for positions through the internal JMO career portal for a smoother application and onboarding experience.

Medical Officers who applied through the NSW Medical Officers Recruitment Portal for the Annual Medical Recruitment Campaign in 2023 can continue to use the same account to access their profile. We recommend logging into the Career Portal with the same credentials as last year – remember if you are already paid by NSW Health you can use your StaffLink ID and Password to get in.

Note: We recommend using Google Chrome or Mozilla Firefox for a preferred browser experience and ensure that you have disabled Pop Up Blockers while using the NSW Health ROB system.

Which position should I apply for?

NSW Health uses different position titles to other states and territories in Australia. To understand which position title and level you are eligible to apply for, please review the JMO glossary of terms.

Do I need to submit an application for each position I am interested in applying for?

Yes. As the positions are facility/network based you need to apply to each advertisement. Submitting a CV only will not get you a job regardless of what you have been told.

There is no requirement to submit a cover letter with your application.

Can I apply for more than one position?

The system accepts applications for more than one position. However, you should only apply for positions that you are prepared to work in,if you are offered the position. If you no longer wish to be considered for a position, please withdraw your application as soon as possible.

If you receive more than one offer, you need to accept ONLY one and decline all others. You should contact the convenor if you wish to discuss or clarify an offer to assist in your decision-making.

If you have already accepted a position but subsequently become eligible for a more desirable job, you will need to notify the convenor or the contact of the previously accepted position as soon as practicable to inform them that you will be accepting another role and are withdrawing from the previously accepted one.

Can overseas-trained doctors / international medical graduates apply?

Overseas trained doctors can apply for positions during the annual campaign. Applications for positions are based on merit, in competition against local applicants.

The appointment of an applicant without Australian citizenship or permanent residency is for a specific period of time only, depending on the contract of employment. Employment is not guaranteed beyond the date of the contract offered, notwithstanding the fact that an applicant’s working visa may be for a different period of time.

Please note that visa information and submission is managed by the Medical Administration Unit at the Facility from which you have received a contract. Any visa related queries should be directed to that unit. For general information about visas and eligibility, please visit the website of the Department of Home Affairs.

Do I need Medical Board Registration?

You are required to obtain or maintain your professional medical registration with the Medical Board of Australia. Your continued appointment is conditional upon you maintaining this registration and having evidence of your registration by way of a certified copy of a current Practising Certificate issued by the Medical Board of Australia.

Information required

When applying for a position, you will be asked to provide:

• contact details
• evidence of working rights within Australia and residency status
• AHPRA registration number and details
• updated resume
• responses to selection criteria or other questions in the application
• MBBS or equivalent (mandatory)
• additional specialty training certification/ exam results (optional)
• fellowship certificates (mandatory if applying for a Senior Registrar position)
• other documentation that is requested in the job advertisement.

Your personal details and the details you provide in each application are only used for the JMO recruitment process and if successful, information will be placed on your personnel file. It is not used for any other purposes.

Resume

You cannot attach a file that exceeds the allocated limit of 5120 kilobytes. You can attach a maximum of 25 files, one at a time.

The only document types that can be attached are:

• .txt
• .rtf
• .doc
• .docx
• .pdf
• .odt
• .html
• .htm.

You have the ability to upload several resumes into your candidate profile to be used for different jobs you apply for.

1. When submitting your application, ensure the resume you want attached to your job applications has both the Resume and Relevant Files boxes ticked.
2. For any other documents you would like considered with your application, ensure Relevant Files is selected.

If you do not check this box the files may not be reviewed alongside your application.

Attaching files

To attach a file, click ‘Choose File’, select the file you want to attach. Then, click ‘Attach’.

If you have any issues attaching files using a mobile device, please log in via your PC/Laptop before the closing date and click on ‘My Applications’ and then ‘View/Edit Applications.

Deleting files

To delete a file, click the corresponding ‘Delete’ button.

We advise that you do not delete any ‘relevant files’ until you know the outcome of your applications.

Selection criteria

As part of the application process, you will be asked to respond to the selection criteria for that position. The selection criteria are a set of measurable standards that assists the selection panel in determining whether you have the right mix of skills, knowledge, qualifications and experience required for the position.

How should I respond to the drugs of addiction declaration?

The declaration states: “Under the provisions of the Poisons and Therapeutic Goods Regulation 1994, do you have conditions on your authority to be in possession of, prescribe, supply, dispense or administer Schedule 4(d) and Schedule 8 drugs?”.

If you answer yes, this means you do have restriction/s on your licence. This may inhibit your ability to perform the full duties of the position.

If you do not have any restrictions, the correct response is ‘No’.

Preferences and preference matching

Due to the large volume of roles advertised within the NSW Health JMO Campaign, certain specialties use a process where applicants are asked to provide a preferred location or network. The process of preference matching reduces multiple job offers for applicants and allows NSW Health to offer the successful applicants their most preferred location/network for that role and specialty. 

Should you be successful in obtaining a position with a specialty/Network that uses the preference matching system, you will only receive an offer to one of your preferenced facilities/Networks.  If you decide to decline the offer, you will not be eligible for any eLists with other facilities/Networks for this position.

Currently, preference matching is used for:

• Basic Physician Trainees
• Surgical Skills Unaccredited Trainees
• Surgical Skills SRMOs
• Rural Preferential Recruitment (Intern - Prevocational Training Network)
  
• Geriatric Medicine Advanced Trainees.

When advertising closes for these positions, an email is sent to all applicants that provides information about this process and instructions on the next steps of the process. ​

Viewing or editing applications

You can view and edit your application until applications close via the JMO Career Portal. Once applications have closed, you will no longer have access to your application. If you need to update your contact information, email or referee details after applications close, it is essential that you contact the JMO HelpDesk prior to making any amendments.

Late applications

If you would like to request to submit a late application, you need to contact the Convenor for the position. Late applications are only accepted under exceptional circumstances and this decision is made at the discretion of the Convenor. Late applications cannot be considered once interviews have commenced for the position.

Withdrawing applications

Applications can be withdrawn via the ‘My Applications’ tile on the JMO Career Portal.

If you wish to withdraw from a position and have an interview scheduled or have already been for an interview, please contact the job owner directly.

Where to find help

For information on a specific role, contact the Job Owner, Hiring Manager or Convenor listed on the advertisement. For assistance in applying, contact HealthShare on 1300 443 966.

The JMO Recruitment Process (Interview to Onboarding)