| Roster template build and development of rostering measures of success |
- develop roster template in line with FTE, budget allocated and agreed skill requirements within approved staffing profile
- roster templates must be responsive to known workload variations, service provision, seasonal fluctuations and special events Factor Work Health & Safety and Industrial Award provisions
- consider leave planning when developing roster templates e.g. maximum number of staff on leave at one time
- determine roster structure e.g. shift work, staggered shifts, on call
- ensure locally developed rostering rules are incorporated into the roster template including temporary individual roster arrangements
- ensure adequate time for patient handover is built into shifts
- ensure adequate supervision is available for staff
- determine the number, classifications and skills of staff required per shift
- build in training and education requirements and provide cover where necessary
- develop and agree on rostering measures of success.
|
Task: Roster template build and development of measures of success Responsibility: Roster creator / Manager |
| Staffing availability |
- ensure there is a process for review and approval of the following:
- staff roster requests and Temporary Individual Roster Arrangements
- annual leave requests and leave schedule
- high leave balances
- ADO balances
- identify part-time staff available for additional shifts to assist with vacancy management.
|
Task: Determination of staffing availability Responsibility: Roster creator / Manager |
| Roster creation |
- ensure all approved temporary individual roster arrangements, roster requests, ADOs and leave are entered into roster
- allocate staff to remaining shifts according to roster template build requirements and staffing availability
- fill vacancies according to locally developed vacancy management processes
|
Task: Roster creation Responsibility: Roster creator / Manager |
Approved for publishing roster |
- prior to sign off ensure all appropriate steps in the roster process have been completed and agreed rostering measures of success have been met
- ensure local processes are in place for sign off and approval prior to publishing roster
- following approval, publish roster according to Industrial Award requirements.
|
Task: Reconciliation of roster to agreed measures of success Responsibility: Roster creator / Manager
Task: Roster approval for publishing
Responsibility: Authorised roster approver (for publishing)
Task: Publish roster
Responsibility: Roster Creator / Manager |
| Maintenance |
Ensure rosters are updated daily to record time worked, unplanned leave, shift swaps and any other changes to the published roster. |
Task: Roster maintenance Responsibility: Roster creator / Manager / AHNM / Operational Manager |
| Finalisation for payroll |
- ensure there is a process for approval by the manager for payroll transfer
- ensure there is a process to print timesheets for staff review and signing at the end of the roster period.
|
Task: Authorisation and approval for payroll transfer Responsibility: Authorised Roster approver (for payroll transfer) |
| Retrospective adjustments |
Ensure there is a process in place for managing and approving any retrospective payroll adjustments. |
Task: Entry of retrospective roster adjustments Responsibility: Roster creator / Manager
Task: Authorisation and approval for payroll transfer
Responsibility: Authorised roster approver (for payroll transfer)
|