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4. Junior Medical Officer (JMO) Recruitment Frequently Asked Questions (FAQs)

Junior Medical Officer (JMO) Recruitment Frequently Asked Questions (FAQs)

Help Desk Contact Information | Applications | Interviews | Offers of Positions | Paperwork | General

Help Desk Contact Information

If you require assistance in the use of the NSW Health JMO eRecruitment System, please contact the Health Support Services (HSS) JMO eRecruitment HelpDesk via email at: jmo.helpdesk@hss.health.nsw.gov.au or 1300 443 966 from 21 July 2011.

Applications

1.1        When can I apply?

The annual JMO Recruitment campaign commences at 9am (AEST) on Thursday 21 July 2011.  It is open for 4 weeks with applications closing at 5pm (AEST) on Thursday 18 August 2011, unless otherwise stated on the position.

1.2        How do I apply for a position?

To view all advertised positions, you will need to visit the NSW Department of Health’s JMO Recruitment website at http://www.health.nsw.gov.au/jobs/recruitment/jmo.asp. The NSW Department of Health’s JMO Recruitment website contains detailed information about the JMO Recruitment Campaign and a link to the JMO eRecruitment System.  Within the JMO eRecruitment System, you will be able to view a list of all available positions.  Each position will have a copy of a position description, the selection criteria for the position and details of a contact person for further enquiries.

Applicants will need to create a profile on the website to be able to apply for a position.  This includes providing contact details, residency status, medical registration status and other important details that are required as part of the recruitment process.  Once your profile is completed, you will able to submit applications to any of the positions advertised.

When applying for a position you will need to answer the selection criteria for that position as part of the application process.  It’s in response to these criteria that your application will be assessed against other applicants.  Please ensure you prepare adequately for each criteria response, if you don’t respond adequately to these criteria, you may be culled prior to the interview stage. No cover letter is required, only your CV.

Remember to log yourself out from the system once you have finished your application (s), even if you intend to make further applications at a later time. This is important for the security of your application(s).

  Step 1 – Upload your current resume
- You can upload a different resume for each vacancy you apply for.
- Only one (1) resume can be attached per application with a maximum file size of 1MB.
- No covering letter is required, as specific information will be sought about your current knowledge, skills, competence and experience in Step 3.

  Step 2 – Upload the applicable certificates that demonstrate your ability to meet the position requirements (e.g. MBBS or equivalent, speciality training certification/ exam results, Fellowship certificates)

  Step 3 – You will need to answer the Selection Criteria as outlined in the position description in the fields provided. Your responses will form the basis of your application and will be evaluated to determine whether you meet the requirements of the position.

  Step 4 – You will need to provide the details for two (2) referees. At least one referee must be a current supervisor or have been a current supervisor within the last 12 months.

Important note: You will be unable to change your referees once you submit your first application. Please ensure your referees are aware of the position/s you have applied for and will be available to complete referee checks from the time applications close from the end of August until the end of September.  If your referee reports are unable to be obtained within the required time frame your application may be unable to be assessed further.

  Step 5 - 7 – You will be required to complete declarations and consent to pre employment screening checks

  Step 8 – Print and sign the Working with Children Check Form. If you are requested to attend an interview this form must be printed, signed and taken to the interview.

  Submit Application

You are able to update your application via the ‘My History’ icon up until the close of the advertising period.

1.3        Why are applications made in this way?

NSW Health is committed to a merit selection process. The aim is to have the fairest possible system for the advertising of and appointment to positions across the system.

1.4        What is the importance of an email address?

It is extremely important that you provide a reliable email address as all correspondence from NSW Health will be sent to you via the email address you provide. This will include emails regarding:

• The receipt of your applications;
• Acknowledgement that your application/s has been edited or withdrawn;
• Interview times;
• Preliminary job offers;
• Unsuccessful notifications; and
• Eligibility list notifications.

Sometimes your system may identify these emails as being potential spam and direct them to your “Junk box”. If this occurs please change your setting to accept these emails.

1.5        Can I apply for more than one position?

You are welcome to apply for more than one position; however you should only apply for positions that you are prepared to work in if you are offered the position.

1.6        When does my application have to be submitted?

Applications must be submitted by 5pm (AEST) on Thursday 18 August 2011, unless otherwise stated on the position.  Late applications (more than 24 hours after applications have closed) may be accepted at the discretion of the convenor of the selection panel, in keeping with NSW Health policy.

1.7        How will I know my application has been received?

You will receive an email that your application has been successfully lodged on the system. You can also view positions you have applied for in the My History section of the eRecruitment System. A separate email will be sent for each application to a position that has been successfully lodged.

1.8        Referees – who is an appropriate referee?

Reference checks are conducted on the preferred applicant(s) prior to any offer or employment.  These reference checks seek specific information about current knowledge, skill, competence and experience, claims made by the applicant in relation to the position, recent past performance and professional conducted.

You are required to nominate two referees.  At least one of your referees must be a current supervisor or has been within the last 12 months.

Referee reports submitted by your two referees will be used for all position that you applied to during this 2012 Junior Medical Recruitment Campaign.

Please ensure your referees are aware of the position/s you have applied for and will be available to complete referee checks from the time applications close from the end of August until the end of September.  If your referee reports are unable to be obtained within the required time frame your application may be unable to be assessed further.

1.9        What are Preference matched positions and how do I rank my preferences?

Some positions that you apply for may use a preference matching model. Preference matching can occur when there are multiple positions available across various facilities within the NSW public health system and as a consequence, applicants are asked to preference the facilities they wish to work by ranking their most desirable facility first, their second most desirable facility second and so forth. 

As a consequence of preference matching, successful applicants will only receive one offer of employment in the first round of offers. Subsequent offers will only be sent if positions are not filled in the first round of offers Therefore to be considered for a Training Network/Training Rotation/ facility an applicant must apply and preference all Training Network/Training Rotations/ facilities for which they want to be considered. You are advised to preference all facilities available for the position you wish to apply for (and that you would be willing to accept if offered the position) as this will maximise your chances of being placed.

You will be able to change your preferences up until midnight of the last interview date for this preference match group. You will be able to view your preferences via the My History screen.

Offers for preference matched positions will be sent on set date(s), please visit the NSW Health JMO Recruitment website or contact the Convenor for these dates.

1.10      What if I change my mind about my applications?

You can withdraw applications for positions you no longer wish to be considered for on the eRecruitment system.

1.11      Can I edit my application once I have applied?

Applicants will be able to edit their applications up until 5pm (AEST) on Thursday 18 August 2011. Applicants can also edit their profile details, such as contact numbers, at any stage during the recruitment period. To amend your profile details, click on My Registration. 

1.12      Is there a second chance to apply?

Some positions will be readvertised online during mid-September if vacancies remain after the first round of recruitment. You should review the website regularly during the recruitment period if you are seeking a second chance to apply.  If you wish to apply for any of these positions, you will need to apply promptly, as interviewing for these positions will occur over a shorter period than the first round.

 

Interviews

2.1        When will interviews take place?

Interviews will occur from 29 August 2011 and run through most of September 2011. Please refer to the website view all advertised positions, you will need to visit the NSW Department of Health’s JMO Recruitment website at http://www.health.nsw.gov.au/jobs/recruitment/jmo.asp for further information.

2.2        What if I am away during the interview period?

If you know that you will be on leave during the interview period and unable to attend an interview in person, an interview by telephone can be arranged. You can also add an alternate contact number in your profile when registering for the first time, which can also be updated during the recruitment period. During the recruitment period, especially during the period of interviews and offers, you should check your email and your My History screen regularly. This is especially important if you are on leave or are overseas during this time.

2.3        How will I be notified if I have an interview?

You will either be called by telephone or sent an email, depending on the position applied for.  If you are sent an email, you will be requested to go online and select an interview time from a list of available times.  In these circumstances, you should do so promptly as the timeslots will fill up on a first in, first choice basis.

2.4        What do I need to bring to the interview?

You must bring the following appropriate original documentation to the interview:

• As part of the interview process you are required to bring along the following original documentation to the interview:
• 100 points of identification including Current passport ID page or evidence of residency status (and Australian Visa if non-permanent Australian Resident).  Further information regarding the 100 point ID check requirement can be downloaded from the JMO Recruitment NSW Health website
• Qualifications including Specialist Qualifications or First Part (if not already provided)
• Signed Working with Children Check Consent Form and Prohibited Employment Declaration form completed at the time of application. You will have completed the pre-employment check forms as part of the online application.  Once completed online, the applicant prints and signs the forms and brings this document to the interview;
• Acceptable evidence of the required immunisation status for existing employees e.g. Certificate of compliance or laminated vaccination card. If you are unable to provide this information you will be required to complete the New Recruit Undertaking/Declaration Form 1 (http://www.health.nsw.gov.au/resources/publichealth/immunisation/ohs/pdf/form_1_recruits.pdf), and
• Tuberculosis (TB) assessment tool Form 2 (http://www.health.nsw.gov.au/resources/publichealth/immunisation/ohs/form_2_tb_pdf.asp).
• Where applicable, current Medical Board Registration; and

• Where applicable, certified copies of Specialist qualifications or evidence of completion of vocational training requirements.

2.5        Can I withdraw my application after an interview?

Yes, you can go online and withdraw your application after interview and advise the convenor of the interviews that you have withdrawn your application.

 

Offers of Positions

3.1        How will I know if I am being offered a position?

All position offers will be made electronically by email to the email address you have provided in your application. You will also be able to view offers online within the My History section.  Offers will be made after interviews for the position have concluded and reference checks completed. It is important that you check your email and My History section regularly during September / October 2011 for interview and position offers. A full timetable for position offers including networked positions will be available on the NSW Department of Health JMO Recruitment Website http://www.health.nsw.gov.au/jobs/recruitment/jmo.asp.

3.2        How and when do I have to reply to position offers?

You accept or decline a position online.  You have two working days from the date of the email offer to accept or reject a position.  This means by the close of business (5pm AEST) on the second working calendar day.  If the applicant wishes to discuss the option of delaying their decision they must contact the convenor to discuss. However, failure to accept/decline the position or obtain approval to delay your decision within the timeframe may result in your job offer being withdrawn.

3.3        What if I receive more than one offer?

If you receive more than one offer, you will need to accept one and decline all others.  If you wish to discuss or clarify an offer to assist in decision-making, you may initiate verbal discussions with the convenor. 

3.4        What if I have already accepted a position but receive a College specialist training position?

If you have already accepted a position but subsequently become eligible for a College specialist training position which you want to accept, you will need to notify the employer of the original position as soon as practicable to inform them that you will be accepting another position and you are therefore withdrawing from that position.

 

Paperwork

4.1        When will I receive my letter of appointment and accompanying paperwork for a position that I have been offered and I have accepted?

Letters of temporary employment and accompanying paperwork will be sent out from late October 2011 to the postal address you provided on your application.   If your signed acceptance form has not been received within 21 days of receipt of this letter, your offer of temporary employment may be withdrawn, in order that it can be offered to another applicant.

 

General

5.1        Privacy Statement

Your personal details and the details you provide in each application are only used for the purposes of facilitating the application process for positions you apply for during the JMO Recruitment period and if successful, information will be placed on your personnel file.  It is not used for any other purposes. 

5.2        Eligibility Lists

The eligibility list is current for up to 12 months and allows facilities to fill vacancies without the need for further interviews. You will be advised via email if you have been placed on an eligibility list.

5.3        Overseas Applications

Applicants without Australian citizenship or permanent residency status who hold visas allowing them to work in Australia may be employed on a temporary basis for the duration of their work permit.

The appointment of an applicant without Australian citizenship or permanent residency status is for a specific period of time only, depending on the contract of employment.  Employment is not guaranteed beyond the date of the contract offered, notwithstanding the fact that an applicant’s working visa may be for a longer time period. 

5.4        I am an International Medical Graduate. What do the changes introduced in 2008 regarding registration mean for me?

In 2008, new registration pathways for International Medical Graduates (IMGs) were introduced. There are currently three pathways to registration – the Competent Authority, Standard and Specialist Pathways.

Please refer to the Medical Board of Australia website at www.medicalboard.gov.au or the Australian Medical Council (AMC) website at www.amc.org.au for further information.  IMGs can also contact the Australian Health Practitioner Regulation Agency via an online enquiry form or phone 1300 419 495 (for overseas callers: +61 3 8708 9001).

5.5        Managing your application and job offers

You can view your applications and any notifications, such as interview times and job offers, online via the My History section.  Also please check your emails to ensure that you haven’t received any further correspondence.

5.6        I am having problems with my application how can I obtain assistance?

If you require assistance in the use of the NSW Health JMO eRecruitment System, please contact the Health Support Services JMO eRecruitment HelpDesk via email at: jmo.helpdesk@hss.health.nsw.gov.au or call 1300 443 966

The Help Desk will be operating during the application period at the times highlighted below:

Opening Hours:

15th June 2011 – 24th December 2011:  Monday – Friday  8.30am – 5.00pm

Extended Hours:

21st July 2011 – 18th August 2011:  Monday – Thursday  8.30am – 9.00pm

21st July 2011 – 6th August 2011: Saturday – Sunday 8.30am – 5.00pm

12th August 2011 – 13th August 2011: Saturday – Sunday 8.30am – 9.00pm

5th September 2011 – 16th September 2011: Monday – Friday 5.00pm – 9.00pm

If you contact the HSS JMO Recruitment Help Desk outside of these hours, your enquiry will be answered the following business day (except during the Application period where it will be the next calendar day.)

5.7          What are Pre-employment Screening Checks?

Pre-employment Checks are initiated in accordance with the current NSW Health Employment Screening policies. These include but are not limited to the Working with Children Check, Service Check Register and confirmation of Medical Board of Australia Registration.  Where required by the position, and not already conducted, a relevant health assessment of the preferred applicant is also to be undertaken.

While letters of temporary appointment may be issued prior to all pre employment checks being conducted, the appointment is subject to satisfactory clearances of these checks.  Under no circumstances may junior medical officers commence employment until all pre-employment checks have been undertaken.

5.8          What is the importance of Medical Board Registration?

You are required to obtain or maintain your professional medical registration with the Medical Board of Australia.  Your continued appointment is conditional upon you maintaining this registration and having evidence of your registration by way of a certified copy of a current Practising Certificate issued by the Medical Board of Australia. 

Please refer to the Medical Board of Australia website at www.medicalboard.gov.au or the Australian Medical Council (AMC) website at www.amc.org.au for further information.  IMGs can also contact the Australian Health Practitioner Regulation Agency via an online enquiry form or phone 1300 419 495 (for overseas callers: +61 3 8708 9001).

5.9          The facilities were previously covered by an Area Health Service.  How can I find out which Local Health District (LHD) the facilities comes under now?

Information regarding LHDs and the key facilities they cover can be found at  http://www.health.nsw.gov.au/lhd/